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SaaS cost calculator
See what your team's software really costs: per month, per year, per person, and how much each new hire adds. Then find the overlaps and spare seats you're paying for. List prices for 145 tools in 26 categories, checked October 2026.
SaaS prices in 2026
List prices for the 145 tools in the calculator, per seat per month unless marked, checked on each vendor's pricing page in October 2026. Open a category to see every plan.
Messages4 tools · Chanty, Microsoft Teams Essentials, Pumble, Slack
Video4 tools · GoTo Meeting, Loom, Webex, Zoom Workplace
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| GoTo Meeting | Professional | $12 | $14 |
| Loom | Business | $15 | $18 |
| Business + AI | $20 | $24 |
| Webex | Webex Meet | $12 | – |
| Webex Suite (Meet + Call) | $22.50 | – |
| Zoom Workplace | Pro | $14.16 | $16.99 |
| Business | $18.33 | $21.99 |
Phone7 tools · Aircall, Dialpad, Google Voice, Grasshopper…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Aircall | Essentials, min. 3 seats | $30 | $40 |
| Professional, min. 3 seats | $50 | $70 |
| Dialpad | Connect Standard | $15 | $27 |
| Connect Pro | $25 | $35 |
| Google Voice | Standard | $20 | $20 |
| Starter | $10 | $10 |
| Premier | $30 | $30 |
| Grasshopper | Solo Plus (per account) | $25 | $32 |
| Quo (formerly OpenPhone) | Business | $23 | $33 |
| Starter | $15 | $19 |
| Scale | $35 | $47 |
| RingCentral | Core | $20 | $30 |
| Advanced | $25 | $35 |
| Ultra | $35 | $45 |
| Zoom Phone | US & CA Unlimited | $16 | $18 |
| Pro Plus | $20.50 | $24 |
| Business Plus | $24.50 | $29 |
Office suite2 tools · Google Workspace, Microsoft 365
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Google Workspace | Business Starter | $7 | $8.40 |
| Business Standard | $14 | $16.80 |
| Business Plus | $22 | $26.40 |
| Microsoft 365 | Business Basic | $7 | $8.40 |
| Business Standard | $14 | $16.80 |
| Business Premium | $22 | $26.40 |
Tasks13 tools · Asana, Basecamp, ClickUp, Hive…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Asana | Starter, min. 2 seats | $10.99 | $13.49 |
| Advanced, min. 2 seats | $24.99 | $30.49 |
| Basecamp | Pro (per account) | $99 | $99 |
| Unlimited (per account) | $299 | – |
| Studio (per account) | $59 | $59 |
| ClickUp | Core | $9 | – |
| Business | $17 | – |
| Hive | Teams | $12 | $18 |
| Starter | $5 | $7 |
| Jira | Standard | $7.92 | $9.70 |
| Premium | $16.25 | $19.60 |
| Linear | Basic | $10 | $12 |
| Business | $16 | $18 |
| Monday.com | Basic, min. 3 seats | $9 | $12 |
| Standard, min. 3 seats | $12 | $14 |
| Pro, min. 3 seats | $19 | $24 |
| Smartsheet | Business, min. 3 seats | $19 | $24 |
| Pro | $9 | $12 |
| Teamwork.com | Accelerate, min. 5 seats | $24.99 | $29.99 |
| Basics, min. 3 seats | $9.99 | $13.99 |
| Todoist | Business | $8 | $10 |
| Trello | Standard | $5 | $6 |
| Premium | $10 | $12.50 |
| Wrike | Business, min. 5 seats | $25 | – |
| Team, min. 2 seats | $10 | – |
| Zoho Projects | Enterprise | $9 | $10 |
| Premium | $4 | $5 |
| Ultimate | $14 | $15 |
Docs5 tools · Coda, Confluence, Notion, Nuclino…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Coda | Pro | $12 | $15 |
| Business | $33 | $40 |
| Confluence | Standard | $6 | $7.15 |
| Premium | $11.67 | $14.10 |
| Notion | Plus | $10 | $12 |
| Business | $20 | $24 |
| Nuclino | Starter | $6 | $8 |
| Business | $10 | $12 |
| Slite | Basic | $10 | $12 |
| Pro | $20 | $25 |
Databases3 tools · Airtable, Fibery, SmartSuite
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Airtable | Team | $20 | $24 |
| Business | $45 | $54 |
| Fibery | Standard | $12 | $15 |
| Pro | $20 | $24 |
| SmartSuite | Team, min. 3 seats | $15 | $20 |
| Professional, min. 5 seats | $32 | $36 |
CRM13 tools · Attio, Capsule, Close, Copper…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Attio | Pro | $79 | $99 |
| Plus | $35 | $44 |
| Capsule | Growth | $36 | $40 |
| Starter | $18 | $22 |
| Advanced | $54 | $60 |
| Close | Growth | $99 | $109 |
| Essentials | $35 | $49 |
| Scale | $139 | $149 |
| Copper | Professional | $59 | $69 |
| Basic | $23 | $29 |
| Business | $99 | $134 |
| Folk | Premium | $48 | $60 |
| Standard | $24 | $30 |
| Freshsales | Pro | $39 | $47 |
| Growth | $9 | $11 |
| Enterprise | $59 | $71 |
| HubSpot Sales Hub | Starter | $20 | $20 |
| Professional | $90 | $100 |
| Insightly | Professional, min. 5 seats | $49 | – |
| Plus, min. 2 seats | $29 | – |
| Keap | Keap Max, min. 2 seats | $32 + $185 base | $39 + $221 base |
| monday CRM | Pro, min. 3 seats | $28 | $41 |
| Standard, min. 3 seats | $17 | $25 |
| Pipedrive | Lite | $14 | – |
| Growth | $39 | – |
| Premium | $59 | – |
| Salesforce | Starter Suite | $25 | $25 |
| Pro Suite | $100 | – |
| Zoho CRM | Professional | $23 | $35 |
| Enterprise | $40 | $50 |
| Standard | $14 | $20 |
Marketing7 tools · ActiveCampaign, Brevo, Constant Contact, HubSpot Marketing Hub…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| ActiveCampaign | Pro (per account) | $79 | $99 |
| Plus (per account) | $49 | $59 |
| Brevo | Standard (per account) | $16.17 | $18 |
| Professional (per account) | $449.08 | $499 |
| Constant Contact | Standard (per account) | $29.75 | $35 |
| Premium (per account) | $68 | $80 |
| HubSpot Marketing Hub | Starter | – | $20 |
| Professional, min. 3 seats | $45 + $665 base | $50 + $740 base |
| Kit (formerly ConvertKit) | Pro (per account) | $66 | $79 |
| Creator (per account) | $32.50 | $39 |
| Klaviyo | Email (per account) | – | $30 |
| Email + SMS (per account) | – | $45 |
| Mailchimp | Standard (per account) | – | $45 |
| Essentials (per account) | – | $26.50 |
| Premium (per account) | – | $350 |
Social media4 tools · Buffer, Hootsuite, Later, Sprout Social
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Buffer | Team (5 channels) (per account) | $50 | $60 |
| Hootsuite | Standard | $99 | – |
| Professional | $199 | – |
| Advanced | $399 | – |
| Later | Growth (per account) | $37.50 | $50 |
| Scale (per account) | $82.50 | $110 |
| Sprout Social | Standard | $199 | $249 |
| Professional | $299 | $399 |
| Advanced | $399 | $499 |
Support14 tools · Crisp, Freshdesk, Front, Gorgias…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Crisp | Essentials (per account) | – | $95 |
| Plus (per account) | – | $295 |
| Mini (per account) | – | $45 |
| Freshdesk | Growth | $19 | – |
| Pro | $55 | – |
| Front | Professional | $65 | $85 |
| Starter | $25 | $35 |
| Gorgias | Pro (2,000 tickets/mo) (per account) | $300 | $360 |
| Basic (300 tickets/mo) (per account) | $50 | $60 |
| Advanced (5,000 tickets/mo) (per account) | $750 | $900 |
| Help Scout | Standard | $25 | – |
| Plus | $45 | – |
| HelpCrunch | Pro | $20 | $25 |
| Basic | $12 | $15 |
| Unlimited (per account) | $495 | $620 |
| Helply (formerly Groove) | 2,000 credits/mo (per account) | $118 | $139 |
| 7,000 credits/mo (per account) | $339 | $399 |
| 500 credits/mo (per account) | $42 | $49 |
| Hiver | Pro | $55 | $65 |
| Growth | $25 | $35 |
| Elite | $85 | $95 |
| HubSpot Service Hub | Starter | – | $20 |
| Professional | $90 | $100 |
| Intercom | Essential | $29 | $39 |
| Advanced | $85 | $99 |
| LiveChat | Growth | $79 | $99 |
| Essential | $19 | $25 |
| Tidio | Growth (1,000 conversations) (per account) | $149.17 | $179 |
| Growth (250 conversations) (per account) | $49.17 | $59 |
| Plus (per account) | $300 | – |
| Zendesk | Suite Team | $55 | $69 |
| Suite Professional | $115 | $149 |
| Support Team | $19 | $25 |
| Zoho Desk | Professional | $23 | $35 |
| Standard | $14 | $20 |
| Enterprise | $40 | $50 |
Scheduling4 tools · Acuity Scheduling, Cal.com, Calendly, SavvyCal
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Acuity Scheduling | Premium (per account) | $55 | $69 |
| Standard (per account) | $27 | $34 |
| Cal.com | Teams | $12 | $16 |
| Organizations | $28 | $37 |
| Calendly | Teams | $16 | $20 |
| Standard | $10 | $12 |
| SavvyCal | Basic | $10 | $12 |
| Premium | $17 | $20 |
Forms5 tools · Formstack Forms, Jotform, SurveyMonkey, Tally…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Formstack Forms | Forms (per account) | $83 | $99 |
| Suite (per account) | $250 | $299 |
| Jotform | Silver (per account) | $39 | $49 |
| Gold (per account) | $99 | $129 |
| Bronze (per account) | $34 | $39 |
| SurveyMonkey | Team Advantage, min. 3 seats | $30 | – |
| Team Premier, min. 3 seats | $92 | – |
| Tally | Pro (per account) | $24.17 | $29 |
| Business (per account) | $74.17 | $89 |
| Typeform | Plus (per account) | $56 | $79 |
| Business (per account) | $91 | $129 |
Time tracking6 tools · Clockify, Everhour, Float, Harvest…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Clockify | Standard | $5.49 | $6.99 |
| Pro | $7.99 | $9.99 |
| Basic | $3.99 | $4.99 |
| Everhour | Team, min. 5 seats | $8.50 | $10 |
| Float | Starter | $7 | $8.50 |
| Pro | $12 | $14 |
| Harvest | Teams | $9 | $11 |
| Enterprise | $14 | $17.50 |
| Timely | Premium | $16 | $20 |
| Unlimited | $22 | $28 |
| Toggl Track | Premium | $16 | $24 |
| Starter | $9 | $12 |
Finance6 tools · BILL, Expensify, FreshBooks, QuickBooks Online…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| BILL | Team | – | $65 |
| Corporate | – | $89 |
| Essentials | – | $49 |
| Expensify | Control | $18 | $36 |
| Collect | – | $5 |
| FreshBooks | Plus (per account) | $38.70 | $43 |
| Premium (per account) | $63 | $70 |
| QuickBooks Online | Plus (per account) | – | $140 |
| Essentials (per account) | – | $85 |
| Advanced (per account) | – | $340 |
| Xero | Growing (per account) | – | $59 |
| Established (per account) | – | $97 |
| Zoho Books | Professional (per account) | $40 | $50 |
| Standard (per account) | $15 | $20 |
| Premium (per account) | $60 | $70 |
HR & payroll6 tools · 15Five, BambooHR, Deel, Gusto…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| 15Five | Total Platform | $16 | – |
| Perform | $11 | – |
| Engage | $4 | – |
| BambooHR | Core, min. 25 seats | – | $10.25 |
| Pro, min. 25 seats | – | $17.50 |
| Elite, min. 25 seats | – | $25 |
| Deel | HRIS Core | – | $5 |
| HRIS Advanced | – | $19 |
| Contractor | – | $49 |
| Gusto | Plus | – | $12 + $80 base |
| Simple | – | $6 + $49 base |
| Premium | – | $22 + $180 base |
| Justworks | PEO Basic | – | $79 |
| PEO Plus | – | $124 |
| Payroll | – | $8 + $50 base |
| Lattice | Foundations, min. 26 seats | $13 | – |
| Performance, min. 34 seats | $10 | – |
| Goals & OKRs, min. 42 seats | $8 | – |
E-signature & proposals6 tools · Adobe Acrobat, DocuSign, Dropbox Sign, PandaDoc…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Adobe Acrobat | Acrobat Pro for teams | $23.99 | – |
| Acrobat Standard for teams | $16.99 | – |
| DocuSign | Standard | $25 | $45 |
| Business Pro | $40 | $65 |
| Dropbox Sign | Standard, min. 2 seats | $25 | $25 |
| PandaDoc | Business | $49 | $65 |
| Starter | $19 | $35 |
| Proposify | Build | $35 | $49 |
| Grow, min. 5 seats | $65 | – |
| Qwilr | Starter | $35 | $49 |
| Growth, min. 5 seats | $55 | – |
Security5 tools · 1Password, Bitwarden, Dashlane, Keeper…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| 1Password | Business | $8.99 | $10.99 |
| Teams Starter Pack (per account) | $24.95 | $29.90 |
| Bitwarden | Teams | $4 | $5 |
| Enterprise | $6 | $7 |
| Dashlane | Omnix Password Management, min. 2 seats | $8 | – |
| Keeper | Business | $4 | – |
| Business Starter, min. 5 seats | $2 | – |
| LastPass | Business | $7 | – |
| Teams | $4 | – |
| Business Max | $11 | – |
Design5 tools · Adobe Creative Cloud, Canva, Descript, Figma…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Adobe Creative Cloud | Creative Cloud Pro for teams (all apps) | $99.99 | – |
| Canva | Business | – | $20 |
| Descript | Business | $50 | $65 |
| Creator | $24 | $35 |
| Figma | Professional (Full seat) | $16 | $20 |
| Professional (Dev seat) | $12 | – |
| Organization (Full seat) | $55 | – |
| Frame.io | Team | $22 | $25 |
| Pro | $13 | $15 |
Whiteboards4 tools · Lucid, Miro, Mural, Whimsical
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Lucid | Lucidchart Team | $9 | $10 |
| Lucidspark Team | $9 | $10 |
| Miro | Business | $20 | $25 |
| Starter | $8 | $10 |
| Mural | Team+ | $9.99 | $12 |
| Business | $17.99 | – |
| Whimsical | Pro | $10 | $12 |
| Business | $20 | $24 |
Files2 tools · Box, Dropbox
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Box | Business, min. 3 seats | $15 | $20 |
| Business Plus, min. 3 seats | $25 | $33 |
| Business Starter, min. 3 seats | $5 | $7 |
| Dropbox | Standard | $15 | $18 |
| Advanced, min. 3 seats | $24 | $30 |
AI6 tools · ChatGPT, Claude, Grammarly, Jasper…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| ChatGPT | Business (Standard seat), min. 2 seats | $20 | $25 |
| Business (Premium seat), min. 2 seats | $100 | $125 |
| Claude | Team (Standard seat), min. 2 seats | $20 | $25 |
| Team (Premium seat), min. 2 seats | $100 | $125 |
| Grammarly | Pro (team) | $12 | $30 |
| Jasper | Pro | $59 | $69 |
| Microsoft 365 Copilot | Copilot Business (add-on) | $21 | $25.20 |
| Perplexity | Enterprise Pro | $33.33 | $40 |
| Enterprise Max | $270.83 | $325 |
Meeting notes3 tools · Fathom, Fireflies.ai, Otter.ai
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Fathom | Team, min. 2 seats | $15 | $19 |
| Business, min. 2 seats | $25 | $34 |
| Fireflies.ai | Business | $19 | $29 |
| Pro | $10 | $18 |
| Otter.ai | Business | $19.99 | $30 |
| Pro | $8.33 | $16.99 |
SEO & analytics5 tools · Ahrefs, Hotjar, Moz Pro, SE Ranking…
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Ahrefs | Standard (per account) | $207.50 | $249 |
| Lite (per account) | $107.50 | $129 |
| Advanced (per account) | $374.17 | $449 |
| Hotjar | Growth (20k sessions/mo) (per account) | $95.20 | $119 |
| Growth (7k sessions/mo) (per account) | $39.20 | $49 |
| Growth (100k sessions/mo) (per account) | $327.20 | $409 |
| Moz Pro | Medium (per account) | – | $179 |
| Standard (per account) | – | $99 |
| Large (per account) | – | $299 |
| SE Ranking | Core (per account) | $103.20 | $129 |
| Growth (per account) | $223.20 | $279 |
| Semrush | SEO (per account) | $117.33 | $139 |
| Starter (SEO + AI Search) (per account) | $165.17 | $199 |
| Pro+ (per account) | $248.17 | $299 |
Website2 tools · Webflow, WP Engine
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| Webflow | Site plan: CMS (per account) | $25 | $39 |
| Workspace: Growth | $39 + $10 base | $45 + $15 base |
| Site plan: Basic (per account) | $15 | $25 |
| WP Engine | Essential, 3 sites (per account) | $65 | $65 |
| Essential, 10 sites (per account) | $130 | $130 |
| Business (per account) | $400 | $400 |
Developer4 tools · GitHub, GitLab, Netlify, Vercel
| Tool | Plan | Billed yearly | Billed monthly |
|---|
| GitHub | Team | $4 | $4 |
| Enterprise | $21 | $21 |
| GitLab | Premium | $29 | – |
| Netlify | Pro (3,000 credits) (per account) | $20 | $20 |
| Pro (10,000 credits) (per account) | $63 | $63 |
| Vercel | Pro | $20 | $20 |
“–” means the vendor doesn't offer that billing period for the plan. “Base” is a fixed monthly fee on top of the per-person price. Prices change often; the calculator lets you type in what your invoice says.
Questions
How much does SaaS cost per employee?
For a typical 20-person agency paying for Slack Pro, Asana Starter, Notion Plus, HubSpot Sales Hub Starter and Zendesk Suite Team at list prices, about $905 a month, or $45 per person. Each new hire adds about $28 a month, because most of these tools charge per seat. Add your own tools above to see your number.
Where do the prices come from?
Each vendor's own pricing page, checked in October 2026. They are US list prices per seat (or per account) per month, before tax, add-ons and discounts. Yearly billing is the default; switch to monthly to see what paying month to month costs. If your invoice shows a different price, type it in.
Is anything I enter saved or sent anywhere?
No. The calculator runs entirely in your browser. Your tools and prices are kept only in the page address, so you can bookmark or share a result; nothing is sent to us.
How do I cut our SaaS bill?
Remove seats nobody uses, move occasional users to free roles, drop tools that do the same job and pay yearly for tools you'll keep. The calculator flags overlaps and spare seats. Our guide covers the full checklist. Read the 7-step guide.
What is FitMySaaS?
FitMySaaS builds one custom system for a small US team with only the features it uses from tools like Slack, Asana, Notion, HubSpot and Zendesk, moves the team's data in and runs it for a fixed monthly fee, usually 30–40% less than the subscriptions it replaces. See how pricing works.