Alternatives · prices checked October 2026
Airtable alternatives for small teams
Short answer: you have three options. Switch to another off-the-shelf tool such as Google Sheets or Smartsheet; stay on Airtable and pay only for the seats you need; or replace Airtable and the other tools you pay for with one system that has only the features you use. The third option usually costs 30–40% less than the subscriptions together.
What Airtable costs
Airtable Team lists at $20 per seat a month on annual billing (Airtable pricing, October 2026). Read-only collaborators are free on Airtable's Team plan.
| Seats | A month | A year |
|---|---|---|
| 3 seats | $60 | $720 |
| 6 seats | $120 | $1,440 |
| 12 seats | $240 | $2,880 |
What small teams use Airtable for
Mostly tracking equipment, suppliers, inventory and other lists. In a system built for you, that becomes:
- Custom records: Equipment, suppliers, inventory: anything you track.
Off-the-shelf Airtable alternatives
- Google Sheets: Spreadsheets that come with Google Workspace.
- Smartsheet: Spreadsheet-style work management for larger teams.
- Baserow: An open-source database you can host yourself.
When to stay with Airtable
- Your team builds many bases, automations and interfaces itself.
- You depend on Airtable's extensions and integrations.
When one system is the better alternative
- Your records belong to a workflow: requests, approvals, equipment or clients.
- You pay $20 a seat for editors who update a few lists.
- Records should link to tasks and people without copying.
FitMySaaS builds the records features you use into one system with your other tools, moves your data in and runs it for a fixed monthly fee, usually 30–40% below what you pay for the tools it replaces. See how pricing works, or what a typical stack costs.
Questions
Is there a cheaper Airtable alternative?
Google Sheets costs nothing extra if you already have Google Workspace. If the records are part of a wider workflow, one system that includes them alongside your other tools usually costs less than the subscriptions together.
Can we export from Airtable?
Yes. Every Airtable view exports to CSV. We import a test copy first so you can check it.