Alternatives · prices checked October 2026
Alternatives to the SaaS tools small teams pay for
Short answer: for any one tool there is usually a cheaper off-the-shelf alternative. When a team pays per person for several tools that overlap, the bigger saving is one system with only the features it uses, which usually costs 30–40% less than the subscriptions together.
Pick a tool
| Tool | List price | Off-the-shelf alternatives |
|---|---|---|
| HubSpot alternatives | $20 per seat (Sales Hub Starter) | Pipedrive, Salesforce, Zoho CRM |
| Slack alternatives | $7.25 per user (Pro) | Microsoft Teams, Google Chat, Mattermost |
| Notion alternatives | $10 per seat (Plus) | Confluence, Google Docs, Coda |
| Airtable alternatives | $20 per seat (Team) | Google Sheets, Smartsheet, Baserow |
| Zendesk alternatives | $55 per agent (Suite Team) | Freshdesk, Help Scout, Intercom |
| Calendly alternatives | $10 per seat (Standard) | Google Calendar appointment schedules, Microsoft Bookings, Cal.com |
| Asana alternatives | $10.99 per user (Starter) | Trello, Monday.com, ClickUp |
Annual-billing list prices from each vendor's pricing page, October 2026.
How to choose
- Replacing one tool? An off-the-shelf alternative is usually the cheapest move.
- Paying for four or five tools per person? Add them up first. A typical 20-person stack costs about $905 a month.
- Copying work between tools by hand? That is the case for one system built around your workflow. Build vs buy, compared.